How to set up bank rules in QuickBooks Online

In QuickBooks, rules are significant for businesses, firms, and other entities to run in an efficient manner.

Stepping into the right blog to learn about how you can automatically set up banking rules online in QuickBook.

By establishing rules in online QuickBooks, you’re telling the software how to function. As a result, these rules can formulate adjustments or categorize the transactions that you add or the techniques you run in a specific manner. 

So it’s necessary to learn to set the rules online or different software versions. 

How to set up rules in QuickBooks desktop:

Depending on the version of the software and the type, one can set up rules for QuickBooks. You can use the  Banking option QBO in order to refer to the bank rules. Go to the Settings for instructions on how to create price rules in QuickBooks. The rules can then be applied to your products. The rules on transactions can also be created.

  1. Use QuickBooks Online for making bank rules:

Creating bank rules gives QBO a new recognition for transactions. Click on the Transactions or Banking option on the menu. You need to clarify the transactions for which the bank rules will be applied. 

  • You must use one of the following menus to begin:
    • “Banking”
    • “Transactions”
  • Select the “Rules” option”.
  • Go to the “New Rule” from this tab.
  • In the field, you will need to add”. How would you like to refer to this rule?”
  • Tap on “Apply this to Existing Transactions” from the dropdown menu.
  • Select “Money out” or “Money In” from the options.
  • Select money in and then make a choice by selecting a bank or credit card option.
  • Now, set the parameters for the rule of the bank you’re creating. Choose the “Set and Include the Following” option to accomplish this.
  • Press the “+ Add a Condition” option.
  • Select “Conditions” from the drop-down menu. Indicate if the bank rule applies to “Bank Text”, “Amount,” or “Description”.
  • Now, select from the following:
    • “Is Exactly”.
    • “Contains”
    • “Doesn’t Contain”.

      Let’s make some more adjustments now. You can use the following three:-
    • “Category Tags” 
    • Payee,
    • “Transaction Type” 
  • Press the “Save” button:

Clicking the Review option will enable the new rules to set up automatically for the transactions. You can utilize the same option if you wish to create a specific rule for these transactions later. 

Choose Create a Rule and follow the on-screen direction:-

  • Click “For Review” to go back over the transactions.
  • Select “Recognized” from the “All Transactions” menu.
  • You need to have a new rule if you set up auto-adding.
  • Select option “Automatically Confirm Transactions this Rule Applies to”.
  • You must save this information one more time.
  1. How to set up price rules in QuickBooks Desktop:

While selling different products one needs to add rules for prices. Go to the company’s settings in order to create QuickBooks Online to add a price rule. Sales navigating can be processed. Enable the option “price rules” and after that make rules for them.

  • Tap on Settings to enable the option “QuickBooks Online”. 
  • Select “Company Settings” or “Account and Settings” as an alternative.
  • Click on “Sales” and see what we have to offer.
  • You must now select the “Products and Services” option. 
  • You can select the “Turn on Price Rules Beta” option from the “Edit” menu.
  • Next, click “Done” saving the changes made.
  • You can easily make or create rules by clicking the ” Settings ” tab.
  • Select the “All Lists” option.
  • Next, choose “Price Rules” tossing the first rule. 
  • Then tap “Create a Rule”.
  • After that, click “New Price Rule” as you include the first line.
  • Fill in the name of this regulation.
  1. How to set up auto rules in QuickBooks:

An individual can see a feature named Rules in QuickBooks Self-Employed which is basically for setting up rules. As you create the rule you need to include a full description of the type of transaction. Depending on the kind of rule that will be applied. You can also make the previous rule valid.

  • Go to the “Settings” section of QBSE.
  • Next, you must go to “Rules.”
  • Select “Create Rules” from the list.
  • Select “Description”.
  • Next, enter the name of the vendor or customer. For this reason, the rule is being set up.
  • Select the “Match Exactly” option. The rules are applicable to specific transactions using the option.
  • Choose an account for storing transactions by tapping on the “Account” option.
  • In order to continue, select “Split,” “Business,” or “Personal.”
  • Toggle the “Category” tab to Enable mode.  
  • Now, select the option “Also Apply to Past Transactions” for the grouped transactions.
  • Lastly, do not forget to save the changes you made.

Can I set up rules online in QuickBooks:

The rules for banking as well as pricing can be set up in accounting software. You need to activate them to learn the rules for setting up. For banks, rules select the Banking option automatically. You may conclude the setup for the rule types by putting in the required details.

  1. How do I set up price rules in QuickBooks:

In QBO, there are two approaches to setting up pricing rules. This includes both the Start Date and the End Date. You can select a price rule set to default or customized once the requirements are fulfilled. If you wish to customize, you need to include details like rounding and percentages.

Follow these procedures to learn more about how can you set up price rules in online QuickBooks:-

  • Please locate the options in QBO once the price rule has been initiated :
    • “Start Date” and “End Date” are two dates that you can use.
  • Make sure that the rule will apply to the consumers. Press “Select Customers” to alter the default option.
  • Tap the “Select Individually” option from the listed menu.
  • Select the option “Add Customer”. Fill in the name of the customer to whom the rule for the price should be applied.
  • This guideline will apply to all of the services and goods. Tap on the “Select Products or Services” option and make the alteration.
  • After that, specify the sort of service or product.
  • Select the “Set Sales Price or Rate by” option.
  • Then choose “Percentage” in the next step.
  • After that, select “Rounding” and make whatever changes you’d like.
  • To effectively set rules in online QuickBooks, select “Apply.”

The setup process will be completed, and the rule’s customizations will be implemented. Go to the Adjusted Price section to see the modifications made. Save the changes made.

b) How to set up Bank rules for QuickBooks Online:

Transactions necessitate the use of banking rules. You can begin setting rules using the Banking tab when you’ve generated them. Click on the File Upload option in order to set bank rules in Online Quickbooks. You can now start organizing the rules.

  • In “QBO,” tap the “Transactions”, option.
  • Proceed to the “Banking” option.
  • Select “File Upload” from the drop-down menu.
  • Choose “Manage Rules”.
  • Click on “New Rule.”
  • Add a suitable name to the “Rule Name” field which will be applied to the transactions.
  • Choose one of the options for “For”:
    • “Money in (Income)” 
    • “Money out (Expenses)” 
  • You must specify a bank to whom this rule will apply in the “In” option. You can utilize the credit card account instead of the bank account.
  • For “Conditions,” either select “Any” or “All.”
  • Fill in the blanks in “Description” and the spaces attached to it.
  • When you get to the “Bank Text” option, you must fill it in with the information from the bank feed.
  • Make a note of the total amount of the transactions.
  • Select “Add Line.” 
  • Click on “Transaction Type” in the following direction and select one of the following options for “Money out”:
    • Transfer”
    • Cheque
    • “Expense”
  • After selecting the “Money in” option makes sure to pick:
    • Transfer
    • Deposit
    • Credit Card Credit
  • Fill in the following options to continue setting up bank rules in QuickBooks Online:
  • Location
  • Payee.
  • Tax Code
  • Class
  • Category.

Create a memo for the transaction.


This approach to creating QBO bank rules necessitates the input of various pieces of data. Entering the data manually might take considerable time, but the implementation of rules becomes automated over time.

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