How To Save Outlook Email as PDF

The outlook was launched in the year 1996 as Hotmail, however, on July 31, 2012, it was renamed as Outlook. It is designed for the communication purposes, it is available in multiple languages(108). The outlook mail is a mail provider to transmit information from one user to another, from one web app outlook manages tasks, appointments, and the outlook web app consists of webmail, calendars, contacts, etc. If you are using the Outlook web for your important projects, tasks, then make sure you are saving your files in the PDF format. You always need to save important documents in your cloud storage to access it easily as the PDF format. However, it is very difficult to translate an email address into a file. When you work on a major project in a single directory always go for the PDF format for better privacy issues. Now, you may be wishing to know the process “how to save an email as a pdf on outlook?”. In this article, we will try to offer you the best possible solutions available in the web market.

How to save email as pdf in outlook 2016 on the Windows 10 system?

After following the below steps you configure your concern on the question “how to save email as pdf in outlook 2016”:-

To save email as pdf in outlook 2016 with the Windows 10 system

  • Switch on your Windows 10 operating system.
  • Open the Outlook 2016 version and sign in to your account, to complete the sign-in process by using your login credentials.
  • On the outlook webmail page, browse all the messages.
  • Select one message, whom you want to save as a file in the PDF format.
  • Scroll your mouse pointer to the ‘File’ tab and click on it. The file tab is located at the ‘upper-left’ corner of the computer screen.
  • Now take the mouse pointer to the ‘Print’ option. It is present on the bottom of the File tab.
  • Expand the ‘Printer’ option, you will find two options. Click the first option named with ‘Microsoft Print to PDF’.
  • Again take the mouse pointer to the ‘Print’ option and tap on the option named with ‘Save Print Output As’.
  • Scroll down the pointer to find the PDF option and choose the ‘PDF’ option to save the file in the PDF format.
  • Tab on the ‘Save’ tab and get your file in the PDF format.

How to save email as pdf in outlook 2016 on the Other Windows versions like Windows 7 or Windows 8?

To save email as pdf in outlook 2016 with the Other Windows versions

You will be able to access a PDF file from the email in Outlook after applying the below instructions. These following steps will help you and you will learn “how to save an email as a PDF on Outlook”.

  • Open your computer system with the Other Windows versions like Windows 7 or Windows 8.
  • Open the Outlook 2016 webmail app and complete the login process by mentioning the Outlook email account with the password.
  • Open the ‘Email message’ that you want to save as a PDF file.
  • Now, move the cursor towards the ‘File’ tab and tap on it.
  • Expand the File tab option to select the ‘Save as’ option. A dialogue window will appear with the name of ‘Save As’.
  • Now visit the Folder section, scroll down the cursor, and Select a Folder, the selected folder will be used as the location to store your file in the PDF format.
  • Choose a Name for your file. You need to enter the name in the required box, the box named with the ‘Filename’.
  • Put the cursor to the ‘Save as type’ column, to choose the ‘HTML’ option from the dropdown.
  • Click on the ‘Save’ tab.
  • After clicking the ‘Save’ tab, close the Outlook window.
  • Open a new tab, visit the ‘All Programmes’ section and click on the ‘Microsoft Programs’.
  • In the Microsoft Office, you need to open the new document and launch the File option.
  • Select the Open option.
  • Choose the recently saved ‘HTML’ email message file.
  • After the HTML file is opened in the Doc file, you need to choose the File option.
  • Now, choose the Save As an option, and choose ‘PDF’ or ‘*.pdf’.
  • Click on the ‘Save’ option.

How to save outlook 2010 email as pdf?

  • Open your computer system.
  • Launch the Outlook 2010 version.
  • Sign in to your Outlook account. To complete the sign-in process, enter the email address with the password.
  • Visit the Inbox section. Find the important required mail that you want to save as a file in the PDF format.
  • Open the Email message and press the ‘Control’ and ‘A’ keys together for a while. (The step 5 will help you to select the entire Email message thoroughly).
  • Now, press the ‘Control’ and ‘C’ keys together for a while, this function will help you to copy the form of the important message.
  • Launch the ‘New MS Office Word document’.
  • Click on the ‘Control’ and ‘V’ keys together for a while, this function will help you to paste the form of the important message.
  • Take the cursor to the ‘File’ option, expand it, and click on the ‘Save’ tab.
  • Search the ‘Location’ option.
  • Select the folder or space where you wish to save your file (Outlook Email message) in the PDF format.
  • Press the File Name option and in order to find the Outlook E-Mail (in the PDF format) set a new Name of the file.
  • Now, choose the Save As an option, and choose ‘PDF’ or ‘*.pdf’.
  • To end the conversion process, press the save option. Now your file will be easily converted into the PDF format.
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